Houston SmartPlant Instrumentation LTUF Organizational Charter


Name of the Organization

The organization will be called the Houston SmartPlant Instrumentation Local Technical User Forum, hereafter referred to as "Houston SPI LTUF."



The Houston SPI LTUF is a group of Hexagon PPM Intergraph SmartPlant Instrumentation Software Product users joined by a common interest in applying those products to the field of SmartPlant Instrumentation Engineering, Design, Drafting, and Maintenance.


  • To act as a forum for the exchange of information between Houston SPI LTUF members.
  • To provide information to Hexagon PPM Intergraph concerning the present and future application needs and interests of Houstin SPI LTUF members.
  • To provide a forum and communications pathway for Hexagon PPM Intergraph to respond to the Houston SPI LTUF community.
  • To foster a relationship where Hexagon PPM Intergraph relates to the Houston SPI LTUF membership as the collective, representative voice of its broad user base.


The Houston SPI LTUF may adopt the necessary rules and procedures to achieve its goals by majority vote of the member companies, vote to be ratified at a general membership meeting. Any rules passed at an Houston SPI LTUF meeting shall be distributed to the Houston SPI LTUF members-at-large in published form.



Attendance at the Houston SPI LTUF is open to any Process Power & Marine (PPM)Community member. Membership voting rights within the Houston SPI LTUF are limited to those P2C2 members that are users of Hexagon PPM Intergraph SmartPlant Instrumentation products. There is no cost associated with membership in the Houston SPI LTUF.


No more than one voting member from each company represented in the overall attended membership shall be allowed to vote on motions made at a Houston SPI LTUF business meeting. Each represented company with more than one member present at a business meeting shall select a single representative for the voting member company, and inform the chair of said selection.


Executive Officers of the Houston SPI LTUF

A Chairperson, Vice Chairperson, Secretary, and Past Chairperson will govern the Houston SPI LTUF as executive officers.

Houston SPI LTUF Executive Officer's Duties

The Chairperson is the Chief Executive Officer of Houston SPI LTUF. Officers duties are as follows:

The Chairperson shall:

  • Be responsable for, and presiding at, meetings of the Houston SPI LTUF.
  • Act as liaison between Houston SPI LTUF and other Technical User Forum organizations.
  • Have general supervision over all Houston SPI LTUF affairs.
  • Plan, organize, and lead the meetings of the Houston SPI LTUF.
  • Communicate meeting plans and agendas to Houston SPI LTUF members.
  • Be in contact with Hexagon PPM Intergraph's representatives involved in SmartPlant Instrumentation products and solicit input from them at the meetings of the Houston SPI LTUF. It is expected that the Chairperson, or his/her suitable designee, attend the annual HxGN conference per calendar year.
The Vice-Chairperson shall:
  • At the request of the Chairperson, or in the Chairperson's absence, perform all the duties of the Chairperson.
  • Work with the Chairperson to accomplish the goals and meet the needs of the Houston SPI LTUF.
  • Succeed the office of Chairperson if the Chairperson is unable to continue as Chairperson, of if the Chairperson resigns.
  • Maintain a current list of all the members and member organizations
  • Maintain the Houston SPI LTUF's Conferences on the SmartPlant Instrumentation Users Forum including updating access lists and archiving messages as appropriate.
The Secretary shall:
  • Transcribe and archive the minutes of each Houston SPI LTUF meeting.
  • Report the outcome of each meeting in the form of meeting notes to the Houston SPI LTUF membership.
The Past Chairperson shall:
  • Advise and assist the current Chairperson to ensure an orderly transition and continuation of Houston SPI LTUF activities.
  • Chair the nominating committee for the selection of new officers.

Term of Office

Houston SPI LTUF officers shall be elected every twelve (12) months for a 12-month term that begins at the start of the calendar year.

Election of Officers

The Houston SPI LTUF Chairperson, Vice Chairperson, and Secretary shall be elected by the Houston SPI LTUF membership.

Termination of Office

Lack of attendance at two- (2) consecutive meetings in a twelve- (12) month period shall be cause for removal from office of any executive officer at the discretion of the executive committee. The vacated office shall be filled by special election at the next general membership meeting. An officer should consider relinquishing an executive position if business or other needs preclude their routine attendance. Upon an officer 's initiation, they can absolve themselves of a held position prior to the end of the term by requesting the Executive Committee hold a special election.



Houston SPI LTUF Sub-committees may be appointed by the Chairperson to facilitate projects associated with the purpose, goal and means of the Houston SPI LTUF. Makeup, membership and duration of the committees shall depend on the needs of the project and shall be determined by the executive officers. The Committee chairperson shall coordinate the efforts of the committee to focus, develop, and resolve the assigned task of that sub-committee. This person shall also communicate regularly with the Houston SPI LTUF Chairperson and report on committee progress at each Houston SPI LTUF quarterly meeting. This role will terminate upon successful conclusion of the committee 's tasks.


Hexagon PPM Intergraph Participation

  • Hexagon PPM Intergraph is strongly encouraged to have at least one representative at each Houston SPI LTUF meeting. Consistency in Hexagon PPM Intergraph 's choice of participating personnel is also strongly encouraged.
  • Hexagon PPM Intergraph should support the member 's participation by utilizing their connections to members ' company 's management (i.e., support the Houston SPI LTUF chairperson 's attendance at the annual Technical Conferences and Global TUF meetings).



General Membership meetings are scheduled 4 times annually, and are to be held within each quarter of the year. Additional committee meetings may be called by the Houston SPI LTUF executive officers.



Recommendations for Amendments to the charter may be made upon a motion from the floor and subsequent approval of two-thirds of the voting membership. Email shall be considered as a method for disseminating such recommended amendments to the voting membership, with any resultant voting to be ratified at a general membership meeting.